Pharmacy Technician Educators Council

Constitution and Bylaws

 

CONSTITUTION

 

Article I – Name

The name of the organization shall be The Pharmacy Technician Educators Council (PTEC), hereinafter known as the COUNCIL.

 

Objectives

• To assist the profession of pharmacy by educating and training pharmacy technicians to adhere to best professional practices in a consistent manner
• To promote the profession of pharmacy technology through professional activities within the organization.
• To disseminate information concerning the profession of pharmacy technology to members, training and educational programs, pharmacy organizations and others.

 

Article II – Membership

Membership of the COUNCIL shall consist of active, associate, and corporate members.

 

Active members shall be those who have paid annual dues and meet at least one of the following criteria:

• Are individuals engaged in administration, planning or supervision of a pharmacy technician program;
• Are individuals engaged in teaching in a pharmacy technician program,
• Engaged in clinical supervision of pharmacy technician students,
• Active members shall have floor and voting privileges.

 

Associate members shall be those who have paid annual dues and meet the following criteria:

• Are individuals who support pharmacy technician education and training
• Who do not meet active member criteria
• Associate members shall have floor but no voting privileges.

 

Corporate members shall be those who have paid annual dues and meet the following criteria:

• Are businesses or educational institutions, which support pharmacy technician education and training,
• Do not meet active or associate member criteria
• Corporate members may designate a representative who shall have floor privileges but not voting privileges.

 

Article III – Board of Directors

The Board of Directors (hereinafter known as the Board) of the COUNCIL shall be President, Immediate Past President, President Elect, Vice President, Secretary, Treasurer, and Reporter.

 

The President Elect shall be elected annually and shall successively assume the office of President, and Immediate Past President, serving for one year in each position. The Vice President, Secretary, Treasurer and Reporter shall be elected every two (2) years. Qualifications for and duties of members of the Board shall be determined by the COUNCIL and outlined in the bylaws.

 

Article IV – Meetings

The COUNCIL shall meet at least twice annually (during the fall board retreat and at the pre-conference Board meeting) and shall communicate by telephone, electronic, or others means as deemed necessary or appropriate by the Board.

 

Article V – Amendments

Every proposed amendment to this constitution shall be submitted in writing by two (2) or more active members, to the Board of the COUNCIL.  The Board shall then submit the proposed amendment(s) to the membership to be approved by a majority vote of ballots cast by the general membership.

 

 

BYLAWS

 

CHAPTER I – MEMBERSHIP

Article I – Dues and Other Fees

Annual dues and other fees shall be established by the action of the Board.

Article II – Application

Applications for membership will be submitted via the electronic membership applications found on the organizational website. Dues shall be paid online or through postal delivery. The Vice President maintains the official copy of the membership roster with the Treasurer maintaining a back-up copy.

Article III – Period of Membership

The period of membership shall be established by the Board—at present July 1 to June30. Membership application and annual dues are due and payable by the established anniversary date, which is July 1 of each calendar year.  

Any member in arrears shall cease to be a member of the COUNCIL after September 1 of the calendar year and loose all rights and privileges of membership in the organization, including the journal, newsletter, discussion groups, forums, and other membership.

 

Members who join or renew after March 1 shall receive the remainder of the membership year and the entire additional membership (July 1 to June 30) at the usual membership dues rate.

 

CHAPTER II – BOARD OF DIRECTORS

Article I – Qualifications

Each person nominated for a position on the Board of Directors of the COUNCIL shall meet the following qualifications for office. A candidate:

• Shall be an Active Member of the COUNCIL in good standing
• Shall be in good standing with their state Board of Pharmacy and/or certification agency
• Shall have demonstrated commitment to the COUNCIL
• Preference for nomination is given to candidates who have attended two of the last three conferences
• Preference for nomination is given to candidates representing ASHP-accredited training programs.

 

Article II – Nomination and Election

The Board shall establish a nomination committee to seek qualified candidates. The Nomination Committee shall consist of at least four (4) members including the Immediate Past President, who shall chair the committee. The nomination committee shall be appointed by the Board at the Annual Conference.

 

Should selection at the conference be unfeasible, the President shall direct the Immediate Past President to select at least three (3) members in good standing for this purpose. The nominating process shall be completed by the end of February. Ballots shall be prepared and electronically distributed through the Board-selected voting mechanism no later than March 15 with the voting period ending March 30. The Board shall validate election results and candidates will be notified by April 15. At the Board’s discretion, electronic balloting shall be used, observing the same dates for ballot preparation and voting.

 

The Immediate Past President shall tally the votes, if election is held by mail. Newly elected Board members will be announced upon validation of the results by the Board, prior to the annual conference, and be sworn-in to office at the annual conference and shall be encouraged to attend the pre-conference Board meeting as guests to ease in transition of the officers.  

 

Article III – Election and Term of Service

Each officer of the Board will be elected by a simple majority of votes cast.  Each elected officer will be required to attend the annual COUNCIL conference and the official Board meetings during the term of service unless excused by the President.

 

A President-elect will be elected annually and serve a sequential three year term: initial year a president-elect, one year as president, and a final year as immediate past president.

 

The Vice President and Treasurer will be elected on even years; Secretary and Reporter on odd years. All elected will serve a two (2) year term, with exception of the presidential offices as described above.

 

Each person elected to a Board position may, if re-elected, serve a maximum of two terms in any one position, except the President Elect who serves a three-year term in a presidential position.

Article IV – Vacancies

If an elected Board position becomes vacant prior to usual elections, the Board of Directors will fill the seat until the next regular election for that position.
 
Article V – Expulsion

Any Board member may be expelled for improper professional conduct or for violation of the obligations of the Constitution and Bylaws. The Board member shall be given due notice of charges and given the opportunity to request to be heard by the other members of the Board. An expulsion vote will be simple majority of the other Board members.

Article VI – Ex-Officio Board Members.

Ex-Officio members may be appointed as deemed necessary by the President and with approval of the Board. Term of service will be renewed each year by the incoming President. Ex-officio members of the Board do not have voting privileges.

CHAPTER III – DUTIES OF THE BOARD OF DIRECTORS

Article I – President

The chief executive supervises arrangements for and presides over all meetings of the COUNCIL and Board. Appoints all committees deemed necessary for operation of the COUNCIL, serves as Ex-Officio member of committees, and carries out other duties as necessary.

Article II  – President-elect
Oversees the planning of all aspects of the upcoming annual conference, and carries out other duties as assigned by the President. Presides in the absence or disability of the President.

Article III – Immediate Past-President

Chairs the nomination and elections committees, serves as coordinator for exhibits at the annual conference, and carries out other duties as assigned by the President.

Article IV – Vice President

Presides in the absence or disability of the President-elect, keeps current and accurate membership rosters, and carries out other duties as assigned by the President.

Article V – Secretary

Keeps accurate records of proceedings of the COUNCIL and Board. Notifies members of time and place of meetings.  Is custodian of all records and correspondence as assigned by the President.

Article VI – Treasurer

Manages relationship with the external, independent, contactor as selected by the Board in the management of the financial records of the COUNCIL. Receives, deposits, and disperses all funds of the COUNCIL. Carries out other duties as deemed necessary by the President.  

Article VII – Reporter

 

Prepares all publications and releases pertinent information concerning the COUNCIL in a quarterly newsletter, serves as historian and keeper of the COUNCIL’s archives, and carries out other duties as assigned by the President. Assists in the management of the COUNCIL website as necessary.

Article VIII – Ex-Officio Board Members.

 

May be appointed by the by the President and with approval of the majority of the Board.

 

CHAPTER IV – EXECUTIVE DIRECTOR

 

Article I – Purpose

The Executive Director is accountable to the Board of Directors for 1) the achievement of the Board’s priorities for the COUNCIL and 2) to run the day-to-day business of the COUNCIL. The Executive director shall be the COUNCIL’s highest ranking non-volunteer and shall be directly responsible to the Board for executing the duties and responsibilities of the position in a manner which promotes the COUNCIL’s policies, goals and objective as established by the Board.

 

Article II – Dimensions

The Executive Director shall have authority and responsibility for the management of the COUNCIL’s assets, books, records and accounts, the implementation of the COUNCIL’s policies and the administration of the COUNCIL’s programs, services and activities. The Executive Director is a non-voting member of the Board, except to break a tie vote of the Board. The Executive Director shall have the same rights to notice of and to attend meetings of the Board and other subcommittees of the COUNCIL.

 

Article III – Function

The Executive Director shall:

• Serve as spokesperson for PTEC, in conjunction with the COUNCIL President
• Maintain effective governmental affairs program, developing contacts within the profession to further the initiatives set forth by the Board of Directors
• Maintain the official liaison activities with national organizations, CCP, and JCCP and other national organizations as directed by the Board of Directors, filing written reports with the Board of Directors
• Write and organize articles for the newsletter, publicize activities of the organization, its programs and goals
• Attend all Board and general membership meetings
• Ensures that Roberts Rules of Order are followed at Board meetings

 

CHAPTER V – PUBLICATIONS

Article I – Intellectual Property and Copyright

All material originating through the COUNCIL, by the COUNCIL or submitted to the COUNCIL becomes property of the COUNCIL.

CHAPTER VI – RULES OF ORDER

Article I

All COUNCIL business shall be governed by the latest edition of Robert’s Rules of Order.

CHAPTER VII – MEETINGS

Article I – Frequency

The council shall meet at least twice annually (during the fall board retreat and at the pre-conference Board meeting) and shall communicate by telephone, electronic, or others means as deemed necessary or appropriate by the Board.

CHAPTER VIII – AMENDMENTS TO THE BY-LAWS

Article I – Amendments

Proposed amendments to these Bylaws shall be submitted to the Board of the COUNCIL and approved by a majority vote of the Board.

 

Article II – Transitional Operations

During periods of transition when current and adopted Bylaws and Constitutional rules conflict, the Board shall be permitted to adopt temporary rules and operating procedures to transition into revised Bylaws and Constitution as adopted by the COUNCIL.

Revised: July 2011